Managing renewals in HubSpot requires specific properties to be set up which will in turn allow you to create the necessary workflows and reports to automate your process.
Since you'll likely want to set up a full renewals pipeline in HubSpot, we'll also create a separate deal property group to organize all the renewal-specific properties.
We'll use these properties to set up all the other reports and workflows needed to build out your renewals process in HubSpot.
To get here, go to Settings > Data Management > Properties > Deal properties
Inside the deal property page, click on Groups > Create group
➜ Make sure to add each property to the Renewal Management property group we just set up in step 2
Todays Date - Date Picker - A dynamically updated value for the current date
Todays Date Updated - Multiple Checkboxes - A helper property to determine which workflow to use to update today’s date and avoid infinite loops
Days to Renewal - Calculation - The calculated number of the days until a specified renewal date
Renewal Year - Number - A numeric value for the renewal associated with this deal
Renewal Year Type - Dropdown Select - A helper property to determine which workflow to use to create subsequent renewal deals and avoid infinite loops
Next Renewal Year - Equation - Calculates the next renewal year by adding 1 to the current "renewal year" property
Sales Deal Name - Single Line Text - Used for renewals only - the name of the original deal in the sales pipeline
Current Renewal Year - Number - A numeric value for the current renewal period
Current Renewal Amount - Number - The current annual value of this account (including closed won in-period changes)
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